Gas safety check records

Is there a standard form for the record?

The ‘Landlord Gas Safety Record’ is often referred to as a ‘gas safety record’ or ‘CP12’ form. Gas Safe Register does not produce its own gas safety check record form but many retailers produce these forms.

Can I design my own record?

You can produce your own record, but you must give it to the Gas Safe registered engineer to fill in before they do the gas safety check. As a minimum, the record of a gas safety check must contain:

• a description of and the location of each appliance or flue checked
• the name, registration number and signature of the individual carrying out the check
• the date on which the appliance or flue was checked
• the address of the property at which the appliance or flue is installed
• the name and address of the landlord (or his agent where appropriate)
• any defect identified and any remedial action taken
• a statement confirming that the safety check completed complies with the requirements of the Gas Safety (Installation and Use) Regulations 1998

Any gas safety check record given to you after 1 April 2009 will only be valid if the engineer is registered with Gas Safe Register.

For more information see Regulation (36)(3)(c) of the Gas Safety (Installation & Use) Regulations 1998

Do I as a landlord have to sign the record?

You do not have to sign the record but your name and address or that of your letting agent must be included on the record.

Who must I give a copy to?

You must keep a record of the gas safety checks for at least two years. You must issue a copy of the latest record to existing tenants within 28 days of the check being completed; and to new tenants before they move in. Find out more.

Is posting a copy on the wall enough, e.g. in student accommodation?

No. You must give a copy of the record to each person who has signed a tenancy agreement. It is not sufficient to post a copy in a communal area.

Find out more

• Landlords and gas safety FAQs
• Gas safety checks - what needs them?