In addition to health and safety law, some events may also require licenses from local authorities. You can get advice on Licensing from your local council and/or the Department of Culture, Media and Sport / Scottish Government, who are responsible for developing entertainment Licensing law, which is administered by Licensing authorities. Find out more at:
Find out how to plan a small party and what information your council will need to know by going to GOV.UK.
There are many activities at events that fall outside HSE’s areas of responsibility. These include the provision of toilets and medical care for the audience, a wholesome water supply, food safety, lost persons, child protection and pollution control, plus many equality issues. These matters are covered by powers held by other national or local government bodies.
Find out more:
'The Events Industry Forum has also written updated industry guidance about these matters.
The erection of some temporary demountable structures at entertainment events falls within the definition of ‘construction work’ in regulation 2(1) of the Construction (Design and Management) Regulations 2007 (CDM).
However, HSE policy is that the CDM Regulations do not provide a useful regulatory framework for temporary structures used in the entertainment industry. This is because the CDM Regulations were specifically drafted for the procurement and delivery of projects in the construction industry. The processes and management arrangements in the entertainment industry can be significantly different.
Instead, organisers and their contactors should focus on compliance with The Health and Safety at Work etc Act 1974, Management of Health and Safety Regulations 1999 and other relevant regulations (eg Work at Height Regulations 2005).
Local authorities are generally responsible for enforcing health and safety legislation at events. Where an event is actually organised by a local authority, HSE is normally responsible for enforcement.
HSE has enforcement responsibility for the following activities at all events:
In certain circumstances, arrangements can be made to transfer enforcement responsibilities between HSE and local authorities.
HSE's Enforcement Policy Statement sets out the principles which HSE inspectors and local authority environmental health officers should follow when making enforcement decisions. In particular, any action taken by regulators should be proportionate to the risk.
Local authorities can call their Safety Advisory Groups (SAG) by different names, for example in Scotland they are known as Event Planning and Operations Groups. These are non-statutory groups of multi-agency representatives formed to promote safety at public events.
Typically, local authority SAGs exist to:
HS(G)195 has been replaced by the new Events Industry Forum 'Purple Guide'. HSE has provided a foreword for the workplace health and safety parts of the new guide, which may go further than you need to do to comply with the law.
Anyone in doubt about how workplace Health and Safety law applies to an event can look at HSE's website, which provides comprehensive health and safety guidance for organisations to help them comply with the law. Local Authority regulators may also find our guidance a useful benchmarking tool.