Guidance on completing this report
1.0 Who should use this form - responsible person
1.1 The dutyholders with safety cases accepted under the 2015 Safety Case Regulations against "external waters" (the territorial sea adjacent to Great Britain and any are designated by order under section 1(7) of the Continental Shelf Act 1964).
1.2 The diving contractor in the case of any incident occurring during a diving operation.
1.3 The pipeline operator of that pipeline.
1.4 The appointed well operator.
1.5 The employer in the case of an occupational disease linked with occupational exposure to specified hazards, and cases of occupational cancer where there is a causal link between the type of cancer diagnosed, and the hazards to which the person is exposed through work.
1.6 For any disease or acute illness caused by an occupational exposure to a biological agent the responsible person will be the dutyholder under the Offshore Installations and Pipeline Works (Management and Administration) Regulations 1995.
1.7 The dutyholder with safety cases under the 2005 Safety Case Regulations against "internal waters" (tidal waters and parts of the sea in, or adjacent to, Great Britain up to the landward limits of the territorial sea, for example river estuaries, sea lochs, the Minches).
2.0 What are the reporting requirements?
2.1 Reporting of offshore incidents is required in the UK by various legislation, including: the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR); Regulation 9 of the Offshore Installations and Wells (Design and Construction, etc) Regulations 1996 (DCR) and Regulation 21B of the Offshore Installations and Pipeline Works (Management and Administration) Regulations 1995 (MAR).
2.2 Since 1992, a scheme for reporting supplementary data on offshore hydrocarbon releases has operated, which implements Recommendation 39 of the Cullen Report into the Piper Alpha Disaster, Form v6.0 - 17/01/2024 Page 3 of 52 published in 1990. The previous reporting form used for this was OIR12 but the ROGI form is now used. The supplementary information is required to maintain robust data that is shared across the industry to provide a sound basis for assessing and improving performance, whether this is in improved operational risk assessment, better risk control decision-making, more accurate monitoring of hydrocarbon releases, or providing a better understanding of leak causes.
2.3 As of January 2021, there is still Direct EU Law which remains in place under the Withdrawal Act. This applies to the Commission Implementing Regulation Commission Implementing Regulation (EU) No 1112/2014 of 13 October 2014 which the competent authority implemented via the Report of an Oil and Gas Incident (ROGI) system.
3.0 What is the ROGI form?
3.1 The ROGI form is a tool to enable dutyholders to comply with all these separate regulatory reporting requirements. It integrates existing RIDDOR, DCR, MAR, and hydrocarbon release supplementary data requirements with those arising from the EU Offshore Safety Directive and the Implementing Regulation. Submitting a ROGI form removes the need to submit existing RIDDOR forms OIR9b, and the OIR8 and OIR12, which will be withdrawn in due course.
3.2 The ROGI form is designed to show what must be reported and which particular regulations or supplementary criteria apply. The form has several parts and completion of more than one part will often be required for a single incident, but it is unlikely that all parts will need to be completed. The form layout is intended to guide users toward the parts they need to complete.
4.0 What the ROGI form does not cover
4.1 Reporting of an infringement of an offshore installation safety zone, which is made using HSE form OIR13, available for download online.
4.2 Reporting of any incident under the Petroleum Operations Notices (PON). You should complete, in addition to the PON, the ROGI - Part J if there is a major environmental incident as defined in Article 2.1.d and Article 2.37 of Directive 2013/30/EU
5.0 What are the incident notification and reporting deadlines?
5.1 You must notify the following in relation to offshore installations by the quickest practicable means without delay (ie a phone call)
- incidents involving the death of any person offshore
- incidents resulting in serious injuries
- dangerous occurrences
- dangerous occurrences relating to an offshore well
Reporting of offshore oil and gas incidents
5.2 After notifying by the quickest practicable means, you must submit a report of the incident using the ROGI form and send it within the specified reporting period. This includes reporting mandatory and supplementary information required about an unintentional release of petroleum hydrocarbons.
5.3 Since 1992 the UK offshore industry has notified the regulator of supplementary information about unintended petroleum hydrocarbon releases. The information is in addition to legislative requirements but implements recommendation 39 of Lord Cullen’s Report of the Public Inquiry into the 1988 Piper Alpha disaster. The supplementary reporting scheme benefits the offshore industry, its workforce and the regulators, enabling safety trends to be determined and for the purpose of carrying out qualified risk assessment within major hazard management.
5.4 You must also use the ROGI form to report offshore accidents resulting in the over-7-day incapacitation of a worker within 15 days of the incident occurring; and to report cases of offshore occupational disease, including those associated with exposure to carcinogens, mutagens or biological agents, as soon as the responsible person, normally the employer, receives a diagnosis.
5.5 The first report sent is the initial report and must be submitted according to the relevant deadline. Further reports can be sent afterwards about the same incident if necessary to update, add or correct information.
5.6 Where 'working days' appears in the reporting deadline, this means any day other than a Saturday, a Sunday, Christmas Day, Good Friday or a day which is a bank holiday under the Banking and Financial Dealings Act 1971 in any part of Great Britain
Note: If you have not received an auto-receipt email within 15 minutes of submitting your report form, please contact OMAR immediately on 0203 028 1454 to confirm that your notification has been received.