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Statement of administrative sources

Background

Official statistics published by the Health and Safety Executive are based on two main sources - data gathered from statistical surveys, and data extracted from administrative or management systems.

By using data which is already available within administrative or management systems, rather than collecting data afresh, we are able to limit the overall burden placed on data providers, and also minimise data collection costs. In addition, the information we extract from such systems often has the advantage of being more timely than statistical data and, when compared with data from surveys (and particularly sample surveys), can also deliver data with a greater breadth of coverage.

The UK Statistics Authority actively encourages public bodies to exploit administrative and management sources for statistical purposes. However the Authority recognises that the statistical advantages of such arrangements can only be fully realised if statisticians have appropriate access to such systems; if statistical purposes are reflected in the design, management, and development of such systems; and if adequate safeguards are put in place to ensure the professional integrity of any official statistics derived from them.

The Authority's main requirements are set out in the third Protocol attached to their Code of Practice for Official Statistics. Amongst other things, this Protocol requires all producers of official statistics to publish, in consultation with the National Statistician, a 'Statement of Administrative Sources' which lists:

The following tables describe the administrative/management sources which the Health and Safety Executive currently uses to produce official statistics, or which have the potential to be so used, differentiating between:

1. Statistical usage of our own organisation's administrative or management sources

HSE Enforcement Data

Overarching administrative system

Main administrative purpose

Geospatial coverage

Statistical products derived from this source

Reported injuries and Dangerous Occurrences

Overarching administrative system

Main administrative purpose

Geospatial coverage

Statistical products derived from this source

Blood Lead levels

Overarching administrative system

Main administrative purpose

Geospatial coverage

Statistical products derived from this source

ESQCR reports
Overarching administrative system

Main administrative purpose

Geospatial coverage

2. Statistical usage of other organisations' administrative or management sources

Local authority Enforcement Data

Overarching administrative system

Organisation responsible for this system/source

Main administrative purpose

Geospatial coverage

Statistical Products derived from this Source

Industrial Injuries Disablement Benefit (IIDB)

Overarching administrative system

Organisation responsible for this system/source

Main administrative purpose

Geospatial coverage

Statistical Products derived from this Source

 

Death certificates

Overarching administrative system

Organisation responsible for this system/source

Main administrative purpose

Geospatial coverage

Statistical Products derived from this Source

3. Other administrative sources in HSE with the potential to be used for statistical purposes

Hydrocarbon release data

Overarching Administrative System       

Main administrative purpose

Geospatial coverage

Notification of new construction projects (F10)

Overarching Administrative System       

Main administrative purpose

Geospatial coverage

Medical surveillance /biological monitoring data

Main administrative purpose

Geospatial coverage

Central Index of Dosimetric Information

Overarching Administrative System       

Main administrative purpose

Geospatial coverage

Health and Safety Inspection activity

Overarching Administrative System       

Main administrative purpose

Geospatial coverage

4. Detailed information about the Health and Safety Executive's governance arrangements for its own administrative or management sources

4.1 Enforcement data

Arrangements for providing statistical staff (whether inside or outside the organisation) with access to administrative or management sources for statistical purposes

Arrangements for auditing the quality of the original source data

Procedures for handling changes, and possible discontinuities, in the underlying source data

Procedures for ensuring the security of the statistical processes which use administrative or management sources

4.2 RIDDOR

Arrangements for providing statistical staff (whether inside or outside the organisation) with access to administrative or management sources for statistical purposes

Arrangements for auditing the quality of the original source data

Procedures for handling changes, and possible discontinuities, in the underlying source data

Procedures for ensuring the security of the statistical processes which use administrative or management sources

4.3 Blood Lead (CLAWD)

Arrangements for providing statistical staff (whether inside or outside the organisation) with access to administrative or management sources for statistical purposes

Arrangements for auditing the quality of the original source data

Procedures for handling changes, and possible discontinuities, in the underlying source data

Procedures for ensuring the security of the statistical processes which use administrative or management sources

Updated 2020-09-23