Talking with your workers about preventing coronavirus (COVID-19)

Removal of some coronavirus (COVID-19) restrictions

This page is up to date following the removal of some restrictions in England. There are different regulations and guidance to follow for Scotland, Wales and Northern Ireland.

The latest advice on keeping workplaces safe will help you assess the risks and continue to reduce COVID-19 transmission. This includes links to information on vaccination, as well as on testing, tracking and tracing (including where variants are spreading).

6. Ventilation and air conditioning

The law requires employers to ensure an adequate supply of fresh air in the workplace and this has not changed during the pandemic.

Good ventilation, along with keeping your workplace clean and frequent handwashing, can help reduce the risk of spreading coronavirus (COVID-19).

Why ventilation is important

Good ventilation reduces the concentration of the virus in the air and therefore reduces the risks from airborne transmission.

Airborne transmission can happen when people breathe in small particles (aerosols) in the air after someone with the virus has occupied an enclosed area.

Ventilation will not stop transmission caused by touching surfaces or by being close to someone sneezing or coughing.

You should consider ventilation alongside the control measures required to reduce the risk of transmission as part of working safely.

Questions to ask your workers on ventilation and air conditioning

  • How do we provide fresh air (ventilation) to our workplace?
    • Think about natural ventilation through windows, doors and vents that can be fully or partially opened
    • Think about how we use mechanical ventilation using fans and ducts to bring in fresh air from outside
  • How can we improve ventilation?
    • Think about areas that feel stuffy or smell bad – open windows, air vents and doors (not fire doors)
    • Think about airing rooms as frequently as you can – open windows and doors fully when the room is not occupied
    • Think about setting your systems to maximise fresh air and minimise recirculation
    • If an area’s ventilation needs improving, think about closing it until that has been achieved. Think about balancing keeping people comfortable with providing natural ventilation
  • What else can we do to improve ventilation?
    • What can you do?
    • What can your manager do?
    • What can the company or organisation do?

Find out more

To help answer these questions, read our guidance on ventilation and air conditioning during the pandemic.

We review and update this page regularly to reflect any changes in guidance.

Page last reviewed: 31 July 2021

Next review due: 31 August 2021

Updated 2021-07-30