4. Organising your workplace
Changing how your workplace is organised, and how you work, can help reduce transmission of coronavirus (COVID-19) in your premises.
Reorganising the workplace and how you work
Changes you can make include:
- grouping work teams so they consistently work together (sometimes known as ‘cohorting’ or forming ‘work bubbles’)
- giving every worker their own workstation or equipment. If you can’t do this, clean equipment thoroughly between uses
- using screens between people to create a barrier
- staggering times people come into work or go home
- encouraging workers to use all entrances or exits to a building
- staggering meal or other breaks
- establishing one-way systems in your premises
- asking delivery drivers to wait in a waiting area or to remain in their vehicles while loading and unloading
- limiting visitor times to a specific time window and restricting access to required visitors only
- allocating time slots for customers
You must also have:
- appropriate cleaning procedures and products
- adequate ventilation and air conditioning
- handwashing facilities with running water, soap and paper towels or hand dryers
Make sure your changes don’t affect any health and safety precautions already in place. For example, improve natural ventilation by opening windows and doors where you can, but don’t keep fire doors open.
Questions to ask your workers on organising your workplace
- How can we reorganise our workplace to reduce the risks of COVID-19 transmission?
- Think about work areas
- Think about the other parts of the building we use
- Is there anything we can add or change in our workplace to reduce risks from the risk of transmission?
- Think about extra facilities
- Think about changing how we use equipment
- What are the areas or tasks we cannot change?
- Think about tasks that one person could do in future
- Think about how people can form work ‘bubbles’
- What else can we do to make our workplace safe?
- What can you do?
- What can your manager do?
- What can the company or organisation do?
Find out more
To help answer these questions you can find advice at:
We review and update this page regularly to reflect any changes in guidance.
Page last reviewed: 31 July 2021
Next review due: 31 August 2021