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Table C: Recent simplification initiatives that do not principally address administrative burdens

Title/Policy Initiative Nature of burden Description of simplification measure Desired outcome (incl. sectors to benefit) Quantification where appropriate Progress and timescales
Making the content of HSE’s priced publications containing advice, guidance and regulations, freely available - HSE Board initiative following consultation on the HSE Strategy. Policy HSE has a series of some 250 priced publications that contain health and safety advice and guidance, as well as guidance on regulations and approved codes of practice.
As part of HSE’s Strategy launch, the HSE Board decided from 1 September 2009 to make the content of all these publications freely available online, through the HSE website. Details of this announcement are on HSE’s website www.hse.gov.uk/news/2009/free-guidance.htm
At 1 September, around 100 of the most popular titles were made available in a fully accessible web-lite format1 to download, view and/or print. The remaining publications were made available on HSE’s site in PDF format and will be converted to fully accessible web-lite versions converted to this format by 31 March 2010.These arrangements exclude HSE’s films and posters which will remain available only as priced products.
By taking this step, information will be available to help employers better understand their legal duties and what health and safety precautions they need to take. This information will also help safety representatives in maintaining and improving health and safety in the workplace. HSE will continue to make our advice, guidance and regulations available in professionally produced hard copy format, on a priced basis, for those who prefer, or who need access, to a full printed version. A ‘save’ facility is not being provided, as guidance and regulation changes from time to time, so HSE would prefer that businesses access the online publication when it is needed, rather than relying on what might become a dated saved version of the publication. Benefits to all sectors, especially SMEs. It is difficult to gauge the likely impact. For the purposes of financial planning, HSE has assumed that making the content of our advice, guidance and regulation freely available will reduce hard copy sales by some 75%. This could result in an annual reduction in income of some £1.25m per year. i.e. a direct gross saving to business as a whole of £1.25mThere will also be an as yet unquantified administrative burden saving as businesses will now be able to access HSE guidance without having to make external arrangements to get hold of hard copies. This will require additional work but HSE is hoping to identify any savings by May 2010. 1 September 2009 – Launch of 100 of HSE’s most popular titles. 31 March 2010 – deadline for remaining publications to be converted to accessible web-lite format
First Aid Guidance Changes to First Aid at Work Regulations Guidance following consultation. Policy Currently, HSE guidance indicates that where employers need first aiders in their workplace, those first aiders must have a valid certificate in First Aid at Work (FAW – a four day course) issued by an HSE approved training organisation.  The changes will allow employers to choose from two training courses in the future for their first aiders - a one day course in emergency first aid at work (EFAW) or a three day course in FAW.  The choice of course should be based on a 'first aid needs assessment' which enables the employer to match their first aid provision to the circumstances of their workplace. Benefits to all sectors, especially SMEs. The intervention will yield significant savings to industry. It will be of particular benefit to small organisations, allowing a more proportionate approach to be used by employers in defining their first aid needs. In the first year of implementation, it is estimated that there will be policy cost savings of around £52 million, largely due to a reduction in the cost of training new first aiders. It is estimated that this will fall to policy cost savings of £8 million after three years, due to greater assumed participation in short training courses. 1 October 2009 – New guidance applies. For details, see www.hse.gov.uk/firstaid/newsletters/ fawnewsletter0609.pdf
Sensible Risk Management – ‘Myth of the month’ Policy and administrative A web-based campaign, using cartoons, to tackle common myths surrounding “bureaucratic” requirements that do not actually exist. One of the first myths was “risk assessments are long and complex”. To contribute to the culture changing aim of the overall sensible risk management campaign and to de-mystify some requirements. Benefits to all sectors, especially SMEs. Visits to the myth of the month webpages have remained fairly constant at around 36,000.The ‘Great health and safety myths calendar’ contains a compilation of cartoon featured in the Myth of the Month. The calendar aims to show how misleading stories can distract people from the serious business of managing real health and safety risks sensibly. The calendar also highlights how ridiculous most of the so-called ‘elf ‘n safety’ tabloid tales are, and gives details of the reality for each situation portrayed April 2007 – ‘Myth of the month’ launched December 2007Great health and safety myths calendar 2008’ distributed to stakeholders and made available for purchase December 2008 – distributed to stakeholders and made available for purchase. Its sales are approximately 9000 compared to 2000 in 2008. To December 2009:The myth website is attracting approximately 36,000 visitors per month.
Construction – aligning between the CDM, planning and building control regimes Policy HSE is working with CLG to examine ways of reducing burdens on construction clients. HSE is initially looking to introduce clearer signposting about CDM through links on CLG’s Planning Portal To make information about CDM easier to find through the use of existing electronic channels, and therefore reduce time for construction clients in finding out what they are required to do under CDM. Benefits to the construction sector, especially SMEs. N/A December 2008 – Links established between the building control pages on CLG’s Portal and the HSE website – see www.planningportal.gov.uk/ December 2009: National framework agreement for closer local working between Building Control and HSE. This will make the sharing of intelligence about building projects between two regulators of the construction process much easier.
Pre-qualification schemes in construction Administrative HSE is supporting and encouraging work led by the Safety Schemes in Procurement Competence Forum (SSIP) in developing a standard process for assessing health and safety competence The aim is to simplify the pre-qualification process for SMEs through reducing paperwork and duplication of efforts. Benefits to the construction sector. N/A The work will continue during 2009. 20 May 2009 – launch of the SSIP Forum on 20 May 2009 as a freestanding association of businesses, rather than as a limited company. It represents an attempt to facilitate mutual recognition between different health and safety competence accreditation schemes in the construction industry. 5 August 2009 - HSE published a research report - RR723 Safety Schemes in Procurement Competence Forum (SSIP-C Forum). See news.hse.gov.uk/2009/08/05/safety-schemes-in-procurement-competence-forum/
Easier Access to Services programme (EASe) Administrative The EASe Programme is designed to ensure that all of HSE’s public contact arrangements (other than enforcement of permissioning) are better tuned to customer needs, available via a range of channels. Better access to information, guidance and advice by building on success of existing services ensuring all channels are mutually supportive and consistent. Benefits to all sectors, especially SMEs. The Programme has yet to develop the full business case of benefits. July 2008 – programme approved by HSE Board. Q3 of 2009 – Retendering of existing contact centre contracts deferred until 2010.
Asbestos - Managing my Asbestos: A step by step guide to the Duty to Manage E-tool: help for small businesses Policy and Administrative HSE has developed an interactive web based guide for small businesses to help them protect their workers from breathing in asbestos fibres. The step by step guide takes duty holders through a set of questions to enable small businesses to identify whether they are a duty holder and to decide if there is asbestos present and if so, how to manage it. Benefits to asbestos contractors, especially SMEs. Estimated first year cost savings will of between £118,000 and £236,000 with a 10-year present value of between £681,000 and £1.36 million. 3 July 2009 – published on the HSE website,
HSE’s Property Developer Campaign Policy and Administrative Anyone having construction or building work carried out, including those who are
developing property, has legal duties as a ‘client’ under the Construction (Design and
Management) Regulations 2007 (CDM 2007), unless they are a domestic client.This campaign will provide guidance.
To raise the awareness of those developing property as part of their business of these legal responsibilities and provide advice on how to plan a successful refurbishment,Benefits to the construction sector. N/A February - March 2009. See the HSE web pages explaining the campaign at www.hse.gov.uk/construction/property-developer/index.htm and www.hse.gov.uk/construction/ebulletins/mar09.htm
Ladder Exchange Initiative 2009 Policy Ladder Exchange is designed to help prevent ladder accidents by encouraging businesses to remove 'dodgy' ladders from the workplace and part exchanging them for a new one at one of HSE’s partner outlets who are offering discounts at competitive rates. It also provides duty holders with an opportunity to review pre-use checks, training, supervision and other arrangements for ladder work. Removal of dangerous ladders from the workplace. Benefits to all sectors including the construction and services sector, especially SMEs. The previous Ladder Exchange Initiatives in 2007 and 2008 resulted in the removal of over 5,500 ‘dodgy’ ladders from Britain’s workplaces. 1 September 2009 – end of December 2009 and annually thereafter. See the HSE Ladder Exchange Initiative web page at www.hse.gov.uk/work-at-height/ladderexchange.htm
Estates Excellence Project Policy and administrative Developing a health and safety benchmarking scheme for commercial landlords HSE working with partners such as Local Authorities and stakeholders such as  business organisations, trades unions, insurance companies and others  to improve health and safety performance in small and medium sized businesses, large business and commercial landlords, by providing risk based support, guidance and tools, through a range of partner led interventions.  The project will help small and medium sized businesses (SMEs) sign up to sensible risk, reduce the financial consequences of insufficient health and safety practices, and identify and manage risks. Businesses will identify and gain financial benefits such as reduced absenteeism and the associated costs. Benefits to all sectors, especially SMEs. N/A November 2009: Project trial in specific industrial estates in the Medway area (200 premises) April 2010: Start of pilot in five other Local Authority areas
Sensible Risk Management – health and safety in the education sector Policy HSE is working with the Department for Children, Schools and Families and other stakeholders, including the schools Implementation Review Unit to promote sensible risk management in schools. The emphasis is on reducing unnecessary risk assessment paperwork. A package will be launched in the form of example risk assessments, sharing good practice and revised and updated web-based guidance. To reduce unnecessary risk assessment paperwork in schools. Benefits limited to the education sector. N/A May 2007 – Article in Governors’ Agenda magazine, putting straight misconceptions about health and safety requirements for school trips. Delayed until end of 2009 – launch of package
Police and Fire and Rescue Services – striking the balance between operational and health and safety duties: Policy A high level statement of principles HSE and senior police managers underpinned by detailed guidance. Improve clarity and understanding around what the Health and Safety at Work etc. Act 1974 does and does not require of the police and fire rescue services and so prevent excessive risk aversion and bureaucratic approaches to risk assessment. Benefits limited to the police and related activities. N/A Completed
Gas Safe Register Policy and administrative A project to review statutory gas engineer registration scheme. To renew focus on consumer gas safety and reduce burdens on gas engineers whilst not compromising safety. Benefits limited to domestic gas sector and consumers. Fees for engineers retained at affordable levels and reduced in real terms during the period of the agreement (10 years) Introduction of more flexible payment and registration options. Gas work that was notifiable under the Building Regulations can now be reported through the Gas Safe Register. New approaches to inspection which will aim to target unsafe and unregistered gas work, not engineers who are working safely and competently. Review of the competence requirements for registration with a view to simplifying them whilst not compromising safety. Review of current enforcement regime with a view to identifying any improvements to the current regime which may be developed and implemented for the improvement of gas safety The Gas Safe Register launched on 1 April 2009. Monthly Direct Debit payment option from April 2010 New gas installation work notification scheme implemented from May 2009 New inspection system implemented from end 2009. Competency review scheduled for completion by October 2011 .Enforcement review scheduled for completion by July 2010

1 “Web-lite” - ie unnecessary tints and colours removed from publications to make them easier for businesses to download.

Updated 2016-03-03