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Table B: Ongoing simplification initiatives – progress and timescales

Title/Policy Initiative Nature of burden Description of simplification measure Desired outcome (incl. sectors to benefit) Gross cost saving (administrative, policy or public sector Independent validation Progress and timescales
Sensible Risk Management – example risk assessments (ExRAs) Policy and administrative Providing sector-specific example risk assessment to show businesses what a ‘good enough’ record looks like. These are mainly aimed at low risk, small and medium sized businesses. To reduce the time businesses spend on carrying out and recording a risk assessment. Benefits to all sectors, especially SMEs. HSE originally set a target reduction of £200 million from the £600 million costs on risk assessment estimated by the ABMEAn initial evaluation in Summer 2008 showed an average saving of 46% of time taken to carry out a risk assessment for sectors covered by the 34 examples – reducing costs by an estimated £235 million. A further estimated £18.4 million has also been saved by this measure through addressing risk assessment requirements for noise, display screen equipment and manual handling, which were measured separately in the ABME. Administrative burden savings of £182 million, associated with this measure validated by the External Validation Panel 2008 By April 2008, HSE had published 29 ExRAs. A further 4 were published in November 2008. Summer 2008 – start of the initial evaluationAutumn 2008 – increased activity to promote the ExRAs.September 2009 - publication of an additional ExRA for maintenance of flats – 34 ExRAs now published. Early 2010 – further evaluation in conjunction with evaluation of the electronic risk assessment published in September 2009.
Gas Safety (Installation and Use) Regulations Policy and administrative A project to review the requirement on landlords to arrange an annual safety check of gas appliances and relevant flues by a competent gas installer. To reduce burdens on landlords whilst not compromising on consumer gas safety. Benefits to the services sector, especially SMEs. The ABME estimated the landlords’ gas safety check to cost £236 million. A target reduction of up to £59 million was originally – a quarter of the estimated cost.Initial estimates of the potential savings range between £27m and £59m with the higher figure based on 100% of the projected time saving being realised and the lower a reasonable worst case with about 50% being realised Not yet validated This project has been delayed from dates in the 2007 Plan. A revised timetable is set out below: Summer/Autumn 2008: HSE examined impact of options.Early 2009: Way forward agreed with stakeholders.April 2009: HSE Board endorsement of plans.December 2009: First stage development of web tool completed.January 2010: Stakeholder trial of web tool February 2010: Evaluation and refinement of web tool.April 2010: Launch of web tool
Lifting Operations & Lifting Equipment Regulations (LOLER) and Provision & Use of Work Equipment Regulations (PUWER) Policy and administrative Stage 1: Preliminary investigation into stakeholder views on having two sets of regulations, complexity, fitness for purpose.Stage 2: Web-based guidance on examination of fork lift trucks.Stage 3: New guidance on thorough examination of lifting equipment. Stage 4: Review of position following guidance To clarify requirements on how often and how to carry out examinations of lifting equipment.Benefits to all sectors. The overall target reduction from work to clarify requirements from these pieces of legislation has been set by HSE at £33 million, bringing costs for complying with LOLER down from £144 million to £111 million. To be quantified following evaluation in 2009. Administrative burden savings claimed subject to evaluation.Called to the External Validation Panel 2009. Not yet validated. Stage 1: Completed September 2006Stage 3: Guidance published June 2008Stage 2: Guidance yet to be published. This has been delayed and will now be published in December 2009Stage 4: Evaluation of the guidance on thorough examination of lifting equipment will be undertaken by December 2009 to establish the effect of the new guidance.
The written health and safety policy statement - an electronic template to help complete the statement, combined with an electronic risk assessment template Policy and administrative HSE planned originally to publish web-based guidance to clarify requirements on completing a policy statement. However, HSE decided to combine the need to have a written policy statement and the need to record a risk assessment by producing one electronic template. To reduce duplication of efforts with the written record of health and safety arrangements. Benefits to all sectors, especially SMEs. Reducing duplicated paperwork could achieve an estimated £26.5 million saving according to the ABME data. £26.5 million administrative burden savings claimed but not yet validated. This work was delayed in order to tie it in with the electronic risk assessment template.September 2009: Publication of the electronic risk assessment template combined with the written health and safety policy statement.April 2010: Formal evaluation report expected.
Electronic risk assessment template – published in combination with the written health and safety policy statement Policy and administrative An electronic template for recording a risk assessment in a combined template for completing a written health and safety policy statement, complementing the example risk assessments. To save businesses time in recording their risk assessment and thereby encouraging compliance with the requirement.Benefits to all sectors, especially SMEs. Up to £27 million Not yet validated. September 2009. Publication of the electronic risk assessment template combined with the written health and safety policy statement.
Control of Substances Hazardous to Health (COSHH) Regulations - rationalising and improving guidance and reducing risk assessment costs. Policy and administrative This initiative has various components:
1) Rationalising the stock of guidance
2) Revising HSE’s COSHH webpages to make them more accessible and easier to use.
3) Redesigning the E-COSHH Essentials website, an interactive tool which helps users to do an in-depth risk assessment.
4) Rewriting the leaflet “COSHH: A brief guide to the Regulations” now “COSHH - Working with substances hazardous to health
5) Publication of COSHH Example Risk Assessments
To reduce the number of pieces of guidance to avoid confusion. To help employers understand their duties under COSHH by making guidance more accessible and easier to understand and reduce the cost for undertaking a risk assessment.Benefits to all sectors, especially SMEs. The initiatives aim to reduce risk assessment costs from COSHH by £11.1 million – a third of the ABME estimated cost. £11.1 million administrative burden savings claimed but not yet validated. Work on the website initiatives has been delayed from the 2007 Plan timetables.
1) April 2007: Guidance reduced from 130 items to 30.Dec 2008: 5 pieces of guidance were reviewed to see if they were still required.
2) By March 2009: the revised COSHH website was completed.
3) By Dec 2008: review of E-COSHH carried out.Mid 2009 Launch of revised E-COSHH delayed.Evaluation of site to be completed 6 months after launch.
4) 24 July 2009: Publication of the revised guidance.
5) 30 June 2009: Publication of the COSHH ExRAs.
Health and Safety Information for Employees Regulations – the HSE law poster / approved leaflet Administrative HSE amended requirements so that businesses no longer needed to update the poster and / or leaflet following changes to these documents. HSE also redesigned the poster to make it more visually appealing. To reduce the costs on businesses in updating their poster / distributing leaflets to employees. To make the poster more visually appealing and useful to employees, eg vulnerable workers. Benefits to all sectors, especially SMEs. The Impact Assessment shows administrative savings of £10.7 million for the proposed option, using data from the ABME. £10.7m savings approved by External Validation Panel 2009 May – August 2008 – consultation period. April 2009 – amending regulations came into force, alongside the new poster.
Business on-line project – transferring HSE forms to electronic and interactive format Administrative To make all of HSE’s forms available in an electronic and interactive format, including pre-populating forms where possible. The forms with the highest usage will be completed first – beginning with a construction notification form (F10), followed by an asbestos notification form. To save businesses time in completing and submitting forms to HSE. Benefits to some sectors e.g. construction. Up to £10 million – 25% of the ABME estimated costs of completing all forms in this project. £673.000 savings claimed following the launch of the F10 form in June 2008. Not yet validated. The project has suffered some slippage. Now being addressed by other, wider, customer support programme(s) on a longer timescaleJune 2008: Successful launch of the F10 form.
Good practice guidance on worker involvement – new combined good practice guidance on the Safety Representatives and Safety Committees Regulations and the Health and Safety (Consultation with Employees) Regulations. Policy and administrative The good practice guidance aims to clarify employer requirements on the provision of information to safety representatives. The overall objective of the guidance is to facilitate better dialogue and co-operation between employers and employees. Clarifying the provision of information requirement aims to reduce costs of buying in external services to fulfil the requirement. Benefits to all sectors, especially SMEs. Using the ABME figures, the guidance could save businesses up to £36.6 million. Savings claimed subject to analysis of results from the evaluation (survey).To be presented for scrutiny to External Validation Panel 2010. October 2008 – publication of guidanceQ3 of 2009/10 - Evaluation – independent web survey to help with evaluation planned to run throughout November/December 2009. Survey will be used to determine if businesses find the guidance useful and still require external support to implement worker involvement practices
Removal of docks form required by Docks Regulations Administrative Removal of a form to certify a dock transport vessel required by the Docks Regulations. If the form is removed, businesses will save time and money.Benefits limited to docks in the transport sector. The form was estimated in the ABME to cost businesses £3.4 million. Not yet validated. The form will be removed in parallel with removing the ACOP on Docks. This work is due to be carried out by April 2010.October 2009: a Consultation Document is due to be published. April 2010: is the intended implementation but there is a possibility that this may be delayed to October 2010.
Updated 2015-09-14