As part of managing the health and safety of your business, you must control the risks in your workplace.
To do this you need to think about what, in your business, might cause harm to people and decide whether you are taking reasonable steps to prevent that harm. This is known as a risk assessment. You are probably already taking steps to protect your employees, but your risk assessment will tell you whether you have covered all you need to.
A risk assessment is not about creating huge amounts of paperwork, but rather about identifying sensible measures to control the risks in your workplace.
You should record your significant findings, but there is no need to record everyday risks. Keep it simple and focus on controls. If you have fewer than five employees you don't have to write anything down.
The law does not expect you to remove all risks, but to protect people by putting in place measures to control those risks, so far as reasonably practicable. Your risk assessment need only include what you could reasonably be expected to know – you are not expected to anticipate unforeseeable risks.
For most low-risk businesses controlling risks is straightforward. HSE has created tools to help you. We have online risk assessment tools to help businesses working in offices and shops complete their risk assessment quickly (www.hse.gov.uk/risk/assessment.htm).
We also have a selection of example risk assessments. They show you what a completed risk assessment might look like for your type of business. You can use these as a guide when doing your own.
An easy way to record your findings is to use the risk assessment template. available in Microsoft Word or Open Document Format. This template also includes a section for your health and safety policy so you can record everything in one place.
A good starting point is to walk around your workplace and look for any hazards,( things that may cause harm).
Then think about the risk, which is the chance, high or low, of somebody being harmed by the hazard, and how serious the harm could be.
Think about how accidents could happen and who might be harmed. Ask your employees what they think the hazards are, as they may notice things that are not obvious to you and may have some good ideas on how to control the risks.
Concentrate on the real risks – those that are most likely to cause harm. Consider the measures you are already taking to control the risks and ask if you have covered all you need to do.
Once you have identified the risks and what you need to do to control them, you should put the appropriate measures in place.
Then record your significant findings. Any paperwork you produce should help you to manage the risks in your business and tell people what they need to know. For most people this does not need to be a big exercise – just note the main points down about the significant risks and what you concluded.
If you have fewer than five employees you don’t have to write anything down.
You can get more help and ideas on ways to control your risks by going to the health and safety toolbox pages on our website
Few workplaces stay the same and sooner or later you will bring in new equipment, substances or procedures that could lead to new hazards. It makes sense to review your risk assessment on a regular basis. If anything significant changes, check your risk assessment and update it.
Don’t forget to consider everyone who could be harmed