This website uses non-intrusive cookies to improve your user experience. You can visit our cookie privacy page for more information.

Part 1 substances - export notification procedure

This process combines export notification with the requirement that your DNA seeks explicit consent from the importing country that they wish to receive your goods.

What chemical exports must exporters notify?

The export notification procedure is required for exports of:

Substances (and preparations containing substances that trigger labelling) where the substances are listed in Part 1 of Annex I only;  and 

Articles containing unreacted substances (and preparations containing substances that trigger labelling) where the substances are listed in Part 2 or Part 3 of Annex I and the use of the substance in that article is subject to a restriction or ban. 

Export notification is also one-step in both the PIC notification procedure and PIC procedure.

Are there circumstances in which export notification is not required?

Export notification is not required:

Who do I notify?

You need to notify the Designated National Authority (DNA) of the EU country in which the exporter is a registered company, not the DNA of the country from which the export occurs.

UK based companies should contact the Health and Safety Executive, who represents the UK Designated National Authorities (UK DNA). 

To find contact details of other EU DNAs click left hand link 'EU DNA addresses' on EDEXIM home page.  

When do I notify?

The export notification procedure

You can complete your notification electronically using EDEXIM – How to complete a notification using EDEXIM – step-by –step.

Completion of a notification generates a reference identification number (RIN) that exporters need to enter in Box 44 of their Customs Single Administrative Document on export.

On receipt, UK DNA check that it is complete and correct:

When the UK DNA consider that, the notification complies with the requirements of the regulation they forward it to the European Commission.  EDEXIM will notify you when a notification has been submitted to the Commission. The European Commission sends the first export notification of each year received from an EU DNA to the importing country. Subsequent export notifications of that chemical to that country for that year received from other EU DNA are stored within EDEXIM.

The importing country either:

Once the European Commission (EC) have completed their checks, and where appropriate, the importing country acknowledges receipt of the notification:

What does a notifying exporter need to do on export?

What else does a notifying exporter need to do?

Provide UK DNA with the quantity of each chemical (subject to the legislation) shipped to each country during the preceding year. This should be done during the first quarter of each year, and should specify:

Exporter tonnage return templates

You can use our exporter tonnage return template to provide this information, 

Exporters should report the information to the DNA of the EU country in which their company is registered. This requirement applies to all exports made out of the EU even if the export did not occur from the country in which your company is registered. The Health and Safety Executive represents the Designated National Authorities for UK.

Updated: 2014-03-04