OSD - Safety case handling & assessment manual - Introduction

ALARP

As Low As Reasonably Practicable

APOSC

Assessment Principles for Offshore Safety Cases

BROA

British Rig Owners Association

CM

Case Manager

CN

Case Note

COIN

Corporate Operational Intelligence System

DCM

Deputy Case Manager

DH

Duty Holder

DISP

Duty Holder Intervention Strategy Planning Record

DMT

Divisional Management Team

DPE

Duty Holder Planning Event

EER

Emergency, Evacuation and Rescue

FOD

Field Operations Directorate

FSO

Formal Second Opinion

HID

Hazardous Installations Directorate

HoD

Head of Division

HSC

Health and Safety Commission

HSE

Health and Safety Executive

HSWA

Health and Safety at Work Act

IADC

International Association of Drilling Contractors

IMT

Inspection Management Team

IN

Issue Note

OM

Operations Manager

OSC

Operational Safety Case

OSD

(Hazardous Installations Directorate) Offshore Division

OSU

Operational Support Unit

PAIT

Post Acceptance Inspection Topic

PFEER

Prevention of Fire and Explosion, and Emergency Response Regulations 1995

QA

Quality Assurance

QRA

Quantitative Risk Assessment

SA

System Administrator for COIN

SC

Safety Case

SCASUG

Safety Case Assessment System Users Group

SCC

Safety Case Coordinator

SCDO

Safety Case Distribution Officer

SCHAM

Safety Case Handling and Assessment Manual

SCPB

Safety Case Programme Board

SCR

Safety Case Regulations

SI

Statutory Instrument

SMS

Safety Management System

TA

Topic Assessor

TAM

Topic Assessment Manager

TAR

Topic Assessment Record

UKOOA

UK Offshore Operators Association

Acceptance:

Written notification to the duty holder that HSE is satisfied with the case for health and safety following assessment of the safety case.

Acceptance
decision:

The decision as to whether a case may be accepted by HSE, based on the Principles of Acceptability (Aims, Objectives and Principles (paragraph 7), made by the relevant operations manager on the basis of a recommendation from the CM.

Acceptance
recommendation:

The recommendation made by the CM to their operations manager regarding the acceptability of a safety case. This will be based on a consideration of the assessment completion reports from TAs and of the Principles of Assessment and Acceptability.

Appeal

The statutory procedure whereby a person can appeal to the Secretary of State against a decision by the Executive regarding certain aspects of the Regulations.

Assessment:

OSD validation of the safety case to provide support to an acceptance decision.

Assessment
Brief:

The case note forwarded to a TA and / or TAM by a DCM proposing the assessment work for a topic, including the deadlines for completion in line with the safety case plan.

Assessment
Case Note

The case note containing all the matters that a TA wishes to raise with a duty holder, to be delivered to the DCM by the matters raised date.

Assessment
Completion
Report:

The proforma case note forwarded to the CM, which records the results of assessment and contains advice on the adequacy of the material presented in relation to the scope of assessment for that topic.

Case Note:

The proforma used for documenting internal correspondence relating to safety case handling and assessment.

Close Out
Report:

The report for the operations manager's authorisation compiled by the DCM and approved by the CM. Outlines the process and the matters raised, and the duty holder responses from which the acceptance recommendation was derived.

Corporate
Operational
Intelligence
System (COIN)

The computer system used to record safety case assessment and hold details of case notes, issue notes and letters.

Decisions/FSO
log

A computer record of the outcome of each use of the resolution of differences and formal second opinion procedures, as given in CM's close out reports. This log is maintained by Operational Business Support Team.

Duty holder:

The person with the legal duty to submit the safety case to HSE.

Formal Second
Opinion:

An independent opinion of a nominated operations manager sought by another operations manager to assist in resolving a difference of view or where the acceptance decision is finely balanced.

Generic Matter

A matter identified during the assessment of a safety case for which HSE has yet to reach a consensus on what is required, or where consensus has been reached but HSE has not yet publicised this to the industry.

Issue Note:

A proforma used as the formal means of raising matters with duty holders, confirming agreed actions and providing information. There is one level of formal Issue Note:

An Issue Note of Severity Level 1 records a matter identified by an assessor that if not resolved, may prevent acceptance of the safety case.

Other communications with the duty holder are recorded on COIN as follows:

a) matters identified by assessors that if not resolved will not prevent acceptance of the safety case, and

b) discussions and agreements at meetings.

Both are recorded as Issue Notes of Severity Level 3.

c) Other information, such as the names of assessment team members and key dates, are recorded as an Issue Note of Severity Level 4.

Key Dates:

The dates in the safety case plan by which the following actions should be taken, where relevant:

1) Start date

Case received and distributed, DCM starts DCM assessment and drafting of assessment brief

2) Assessment brief issued

DCM issues assessment brief to assessors, allowing topic assessment to begin

3) Matters raised date

DCM sends matters requiring resolution to duty holder

4) Response due from duty holder date

Response to matters raised due from duty holder

5) Stocktaking checkpoint date

CM initiates a stock take to check progress and identify what remains to be done

6) Topic assessment completion date

TAs complete their assessment and send completion reports to the DCM

7) Acceptance decision date

Operations manager decides on the acceptability of the case.

Matter:

A deficiency in information or with a demonstration identified during assessment which may need resolution by the duty holder before the safety case can be accepted. Matters that remain unresolved during discussions between duty holders and assessment teams shall be formally brought to the attention of duty holders on issue notes.

Owner or
Operator:

The person with the legal duty to submit the safety case to HSE. (Synonymous with duty holder).

Post Acceptance
Inspection Topic
(PAIT):

A topic identified by a TA in an assessment completion report that requires future Inspection Activity.

(The)
Regulations:

The Offshore Installations (Safety Case) Regulations 2005 and any amendments.

Response:

The duty holder's formal reply to an issue note.

Review:

The procedure in SCHAM 7 for the duty holder to challenge an HSE decision not to accept a safety case.

Safety Case Plan:

The plan that identifies every safety case and shows when each assessment is expected to start and finish, the probable composition of the assessment team, and the key dates by which certain actions are to be completed.

Topic:

Any subject within a topic area.

Topic Area:

The range of topics covered by a management grouping.

Topic Guidance:

Guidance available to assist assessors in assessment.