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Reporting of safety zone infringements

  • Operations notice: 11
  • Issue date: Jan 2002

Introduction

1. This notice provides guidance for reporting infringements of the 500 metre safety zone around offshore installations to the Health and Safety Executive.

2. Reports should be made on form OIR13. Completed forms should be sent to the addresses listed on the form.

Guidance on completion of the OIR13 form

3. Points to consider when completing the form:

  1. Charts/diagrams should be uncomplicated and show clearly the course of the infringing vessel. The charts/diagrams should be in A4 format as this makes for ease of copying; page 5 of the report form is intended for this purpose.
  2. Operators are asked to make every effort to ensure that photographic evidence is provided with the infringement report, preferably showing an identifiable part of the installation in the same picture as the vessel allegedly making the infringement. It may then be possible to establish by photo-analysis the precise position of the vessel in relation to the installation. For this purpose, operators are recommended to keep a camera available on every installation. Photographs (and negatives) are particularly useful for identification purposes and may be used as evidence in legal proceedings.
  3. The reverse of the photograph should have details, ie. date and time photo was taken and the name of the installation. This is vital in the event that the report and photographs become separated.
  4. Radar plots from the standby vessels are also very useful evidence.
  5. At least two witness statements, together with a track diagram showing the vessel's progress within the safety zone should accompany the infringement report wherever possible.

Recording of 'near miss' incidents

4. Cases may occur where vessels are seen taking successful action to avoid a possible infringement. It may be advisable to record such cases but they should, in normal circumstances, only be reported if an infringement subsequently occur

5. Copies of this notice and the OIR13 report should be kept available on all offshore installations.

This guidance is issued by the Health and Safety Executive. Following the guidance is not compulsory and you are free to take other action. But if you do follow the guidance you will normally be doing enough to comply with the law. Health and safety inspectors seek to secure compliance with the law and may refer to this guidance as illustrating good practice

Updated 2011-09-29