By ensuring HID has the relevant resources and by monitoring progress towards targets and accounting for HID's work activities, finance and planning supports:
This activity secures adequate resources to undertake HID's programmes of work which contribute to the HSC's Strategic Programme. It involves accounting for and reporting on expenditure and resource utilisation and ensures compliance with HSE Treasury financial rules.
It includes the production of Directorate Delivery Plans and annual OG Core operating plans, also, HID's contribution towards HSE Strategic and Business Plans.
The workstream ensures HID recovers the costs of our regulatory programmes under our COMAH, Offshore safety case regime and gas conveyance. Deals with queries and disputes under HSE's charging procedure.
Much of the approach taken is informed by Treasury rules.
HID's Central Finance & Planning team responds to the information requests from HSE's Central Planning and Finance section to set deadlines and quality standards/service levels.
It is vital the communication network that has been established is utilised and the information received is passed on upwards/downwards/sidewards.
The work recording carried out by the field staff is vital to this workstream.
The work of the central HSE finance and planning unit has a large influence over how we work in this area in HID.
Approximately 3% of our total staff resources are put to this work activity.
Although this activity does not directly generate income, it ensures that the relevant invoices are generated so income can be collected.
Senior managers and central HSE F&P unit require support in managing HID's budgets and meeting central and local information requirements. A co-ordinated approach across the Directorate is needed to meet Directorate and HSE planning and reporting requirements. Directorate planners are being called upon more and more to justify the work we do and measure progress.
The costs of work which falls within chargeable categories has to be recovered, requiring a system to capture necessary data, invoice and deal with client queries.
By ensuring relevant funding is secured, this workstream indirectly supports all the Major Hazard Risks.
Scope to pull out of/reduce this work
Resource management systems and procedures have already been streamlined to such an extent that any further reductions would require major changes at corporate level.
It is assumed that the Back Office Review will eventually bring in changes to the structure of how this work is carried out in HSE.
An internal review in HID Central Division has resulted in a more streamlined structure for this workstream.
The Back Office Review is considering the option to centralise this work in HSE.
The main business risks are:
Approximately 17 staff years are directed to Resource Management at an estimated cost of 606,610 (516,750 staff costs and 89,860 GAE).
HID is responsible for delivering this contribution to HSE's Core programme of work. There is no single programme manager within HID. Heads of Division, primarily in CD, are responsible for delivery of their contributions to the Core programme.
The programme detail is put together from HID's OG Core Operating Plan - resources are allocated to it at Unit level, determined by priorities and the number of staff employed to carry out this work.
This work is due to be reviewed in the near future. Charging administrative arrangements will be considered once it is clear how COIN supports this function.