Health and Safety
Executive / Commission
Freedom of Information
Information relating to the structure, management and performance of HSE. This section provides information about its business strategies, decision-making processes, management of its staff, procurement and purchasing policies
Any requests for hard copy format documents referred to in this category should be directed to HSE Infoline
Internal policies that collectively establish the procedures that should be followed and conduct that is expected, by members of staff in the performance of their duties. Some of the material in this class may be derived from documents that we consider contain exempt information. Where this occurs the material will clearly show where information has been withheld and explain what exemption has been applied and why. Typically information may be withheld if its release would compromise the Data Protection Act, the health and safety of staff or national security
| Document | Definition | Availability | Format | Cost |
|---|---|---|---|---|
| HSE Staff Handbook | Request | Hard copy | Free | |
| Your Performance Matters | HSE’s system for planning and reviewing staff performance and development. | Request | Hard copy | Free |
Information relating to HSE’s internally advertised vacancies and external recruitment
| Document | Definition | Availability | Format | Cost |
|---|---|---|---|---|
| Vacancy Matters | A list of job vacancies and attachments that HSE has recruited for in the past 2 months and is currently recruiting for | Request | Hard copy | Free |
| Careers in HSE | Vacancies and careers information on HSE’s Careers website. |
Online | Webpages | Free |
Documents relating to the induction, training and continuing development of HSE staff. Some of the material in this class may be derived from documents that we consider contain exempt information. Where this occurs the material will clearly show where information has been withheld and explain what exemption has been applied and why e.g. specific case studies used on training courses
| Document | Definition | Availability | Format | Cost |
|---|---|---|---|---|
| Your Performance Matters | Request | Hard copy | Free | |
| Learning and Development | See Class1 : Staff Policies | Request | Hard copy | Free |
How HSE manages its internal business processes and functions. Some of the material in this class may be derived from documents that we consider contain exempt information. Where this occurs the material will clearly show where information has been withheld and explain what exemption has been applied and why.
| Document | Definition | Availability | Format | Cost |
|---|---|---|---|---|
| Project management for policy projects: guidance for policy staff | Request | Hard copy | Free |
General Administrative Procedures (GAPs) are corporate instructions - setting out administrative procedures applied throughout HSE. GAPs also provide guidance on administrative issues that span more than one directorate/division.
| Document | Definition | Availability | Format | Cost |
|---|---|---|---|---|
| GAP 0 | A guide to preparing GAPS | Request | Hard copy | Free |
| GAP 1 (Replaced) |
Freedom of Information Act 2000 and disclosure of information to the
public. No longer known as GAP1. This has now been replaced by HSE Guidance on the Freedom of Information Online Free Act 2000 and Disclosure of information to the public . |
Online |  |
Free |
| GAP 2 | A guide to managing HSC Advisory Committees | Online | |
Free |
| GAP 3 | Commission, Board and Secretariat business | Request | Hard copy | Free |
| GAP 4 | HSE and standards development | Request | Hard copy | Free |
| GAP
5 (Revised) |
Control of statistical surveys and good survey practice |
Online | Webpages | Free |
| GAP 6 | Policy and project impact evaluation |
Request | Hard copy | Free |
| GAP 7 | Procedures for authorising members, officers or servants of the Executive
to perform functions of the Executive |
Request | Hard copy | Free |
| GAP 8 | A guide to regulating in HSE |
Request | Hard copy | Free |
| GAP 9 | A guide to preparing written consultative documents |
Request | Hard copy | Free |
| GAP 10 | A guide to handling health and safety issues after devolution |
Request | Hard copy | Free |
| GAP 11 | Use of conformity assessment by HSE |
Request | Hard copy | Free |
| GAP 12 | Agency agreements [made under HSWA section 13(1) (a) and (b)] and
memorandum of understanding |
Online | |
Free |
| GAP 14 | Disclosure for the purposes of civil proceedings in England and Wales |
Request | Hard copy | Free |
| GAP 16 (Replaced) | No longer known as GAP 16 this has now been replaced by Statistical services in HSE | Online | Webpages | Free |
| GAP 17 (Replaced) |
No longer known as GAP 17 this has now been replaced by A guide to negotiation and implementation of directives proposed by
the European Commission |
Online | Webpages | Free |
| GAP 19 | Correspondence and contact with the Channel Islands and the Isle of
Man |
Request | Hard copy | Free |
| GAP 23 | Regulatory impact assessment – policy appraisal and evaluation |
Request | Hard copy | Free |
| GAP 24 | Handling Ombudsman cases about HSE |
Request | Hard copy | Free |
| GAP 25 | Liaison between Northern Ireland Departments and the Health and Safety
Agency for Northern Ireland |
Request | Hard copy | Free |
| GAP 32 | Liaison between HSE and Local Authorities as enforcers of health and
safety legislation |
Request | Hard copy | Free |
| GAP 34 | Enforcement practice: instructions to all staff who take decisions
on licences and authorisations (including safety cases, approvals and
exemptions) |
Request | Hard copy | Free |
| GAP 37 | Guidance on the Data Protection Act 1998 |
Online | 444kb |
Free |
| GAP 40 | Direct contacts with Members of Parliament |
Request | Hard copy | Free |
| GAP 44 (withdrawn) |
Procedures related to the mainstream research programme |
Request | Hard copy | Free |
| GAP 60 | Handling complaints about HSE |
Request | Hard copy | Free |
| GAP 61 (withdrawn) |
Use of HSE Information Services |
Request | Hard copy | Free |
| GAP 63 | The involvement of HSE staff in the senior committees or executive
boards of outside organisations |
Request | Hard copy | Free |
| GAP 64 (withdrawn) |
HSE duty officer system |
Request | Hard copy | Free |
| GAP 65 (withdrawn) |
IT security in HSE |
Request | Hard copy | Free |
| GAP 66 (withdrawn) |
HSE enforcement handbooks | Request | Hard copy | Free |
The ‘Selling to HSE’ webpages include documents relating to HSE’s procurement, purchasing and tendering policies and strategies
| Document | Definition | Availability | Format | Cost |
|---|---|---|---|---|
| HSE Procurement Policy | View the HSE Procurement Policy online here | Online | Webpages | Free |
| Current live central contracts | View the current live central contracts online here | Online | Webpages | Free |
| Current purchasing opportunities | View the current purchasing opportunites online here | Online | Webpages | Free |
| Research procurement policy | View the Research procurement policy online here | Online | Webpages | Free |
| Terms and conditions | View the Terms and Conditions online here | Online | Webpages | Free |