National Lead Inspector (NLI) interventions with significant waste and recycling companies
- Open Government Status
- Fully Open
- Publication date
- Review date
- Guidance owner
Agriculture, Waste and Recycling Sector, Policy and Operational Strategy Directorate, Health, Education and Employment Team
- Target Audience
FOD DIOs and inspectors dealing with the waste and recycling sector
This guidance informs inspectors about the on-going programme of interventions with significant waste and recycling companies. This work started in 2009/10 and was targeted at nine companies. It has now been extended to 14 companies.
This guidance outlines how the assigned National Lead Inspectors (NLIs) should carry out this work and how other inspectors, who may deal with these companies, should liaise with the NLI.
Waste and recycling is defined as a high risk industry based on poor health and safety performance during recent years. The aim of this on-going initiative is to continue improving health and safety in these significant waste and recycling companies by:
- developing a coordinated and consistent approach
- assessing their health and safety management systems
- focusing on particular topics each year
This initiative will be coordinated by a National Project Officer (NPO) from FOD, who will liaise with NLIs and report to the Waste and Recycling Sector.
The NLI should
- attend briefings and or training provided by NPO/Waste and Recycling Sector
- ensure that an intervention plan has been prepared and updated for the NLI company (intervention plan template available from NPO/Waste and Recycling Sector)
- attach the intervention plan to the COIN master case
- agree with the Band 2 the minimum number of days regulatory time to be spent with the NLI company (see Resources below)
- Undertake the intervention to review and assess the health and safety management systems. This will involve:
- head office visits and
- inspection of their operational activities in at least 2 HSE areas/divisions where possible (heads of operations will need to agree the split of inspector resources)
- focus on the topics identified by the Waste and Recycling Sector (transport, and health in 2015/16). (Use the online proformas- links provided by the Waste and Recycling Sector)
- attach action plans to the COIN record
- enforce in accordance with HSE’s Enforcement Policy Statement and Enforcement Management Model
- report back quarterly to the NPO. (A report form is available from NPO/Waste and Recycling Sector)
- include the above in their performance agreement
Each NLI will have a buddy. The buddy should:
- attend briefings and/or training provided by NPO/Waste and Recycling Sector
- be a Band 3 inspector and (ideally) have some experience of the NLI company and/or the initiative
- provide support to the NLI
- provide contingency when needed e.g. leave, secondments, workload
National Project Officer (NPO)
The NPO will be an inspector from FOD and should:
- support NLIs and buddies with their interventions (this may include site visits to provide advice and guidance on industry standards).
- provide regular updates to NLI’s, including sharing of issues and best practice
- provide training as required to NLI’s and buddies
- collate progress on delivery using quarterly reports received from the NLIs and follow up as appropriate
- report on progress to Waste and Recycling Sector
- provide feedback to the relevant Band 2s on each NLI’s performance
Other HSE Inspectors
Other HSE inspectors should:
- be made aware of an NLI Company on COIN. The name of the NLI will be highlighted:
- on the “Company” page of COIN
- on the “Site overview”
- in OG00072 find under Operational guidance (closed) on the Intranet. (This details the companies involved, names of nominated NLIs, buddies and COIN case numbers)
- in the summary description of the:
- where possible inform NLIs of their intention to visit an NLI company. This will give the NLI the opportunity to advise on any on-going issues
- carry out proactive and reactive work as normal and report back to NLIs if significant health and safety issues are found
- where possible feedback on the topics identified as areas to focus upon (transport and health in 2015/16).
- be aware that they need to refer to OG00072 find under Operational guidance (closed) on the intranet when searching for waste and recycling visits and particularly for the following inspection initiatives:
- make a note in the summary description of the master case/service order
- Waste management and recycling is considered high risk based on its relative health and safety performance. For example, in 2013/14, the rate of fatal accidents to workers in W&R was about 6 times the rate for all industries and in the same period, the all injury accident rate (excluding fatal accidents) for employees in W&R was 5 times the rate for all industries and 4 and 3 times the rate for construction and agriculture sectors respectively (figures based on HSE official statistics). The industry also suffers from significant health issues.
- These interventions with waste and recycling companies (that employ a significant proportion of the industry), provide the opportunity to:
- have a coordinated and consistent approach
- assess their health and safety management systems
- target specific areas for improvement
- monitor performance and coordinate improvements
- These interventions are on-going. Some were started in 2009/10 and others have only recently been included.
- The resources required will be dependent upon which phase of the intervention the company is at. The following gives a guide to the likely resource required:
||Number of days
||5 to 8
- Planning the intervention
- Carrying out inspections, interviews etc
- Following up progress with company action plan
||3 to 5
|Year 3 onwards
||1 to 2
- Follow up visits to assess progress with action plan and to focus on topics identified by the Waste and Recycling Sector
|Training per year
- Briefing for new NLIs
- Training on particular waste and recycling topics
- Updates from Waste and Recycling Sector
Recording & Reporting
- Each NLI company has a master case assigned (see OG00072)
- “NLI name is highlighted on the “Company” page and “Site overview”
- The following should be attached to the master case by the NLI
- Intervention plan
- Audit reports
- Action plans
- Where possible all the relevant cases/service orders relating to the NLI company should be related to the master case (a link case may need to be created to relate service orders)
- Complete an online transport and/or health proforma (in 2015/16) where topic inspections are carried out (link to proforma available from Waste and Recycling Sector)
- The NPO and Waste and Recycling Sector Team will use enforcement action data (material breaches, notices and prosecutions), proformas, progress reports from NLIs and overall rating scores to produce an annual report which will be available to NLIs and companies.
Health & Safety
Inspecting waste and recycling activities has potential to expose HSE staff to health and safety risks. Inspectors should refer to HSE’s guidance for visiting staff.
There are particular risks due to vehicle movements. Inspectors must wear high visibility clothing and appropriate footwear at all times and should ensure drivers and operators are aware of their presence.
English may not be the first language of some of the operatives on waste and recycling sites.
Agriculture and Waste Sector - Waste Management and Recycling Team, HSE, Cardiff