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Gas events handling procedure

Summary

This describes FOD’s procedure for handling gas event notifications.

Introduction

This deals with all gas events notified to FOD and covers:

It does not cover investigation by a warranted Inspector or gas events allocated to HID.

Gas events are:

Action

The procedure, set out in Appendix 1, explains how to handle, record (on COIN), make decisions about investigating and close gas events cases notified to HSE.

The procedure applies to administrative (and any other staff) receiving gas event notifications and Inspectors involved in investigation decision-making and gas event investigation.

All stages are for action by FOD gas officers unless otherwise stated.

Every gas event identified as ‘serious’ will be considered for formal investigation by the Principal Inspector.  A gas event is defined as ‘serious’ if it involves:

Organisation

Recording and reporting requirements are outlined in the procedure.

Contacts

OPSTD, MTU Sector, Utilities Section.

Appendix 1: Gas events handling procedure

All stages are for action by FOD gas officers unless otherwise stated.

STAGE 1 – Receive Gas Event Notification

Step 1.1

Ensure the matter is dealt with by the correct Directorate ie HID or Enforcing Authority. 

Performance Standard
within one working day of receipt or immediately where there is an obvious risk of serious personal injury.

Step 1.2

If the notifier is requesting information or advice then they should be directed to:

If the notified issue meets HSE’s definition of a gas event then go to STAGE 2.

If the notified event does not meet any of the three parts to HSE’s gas event definition then:

Performance Standard
within one working day of receipt or immediately where there is an obvious risk of serious personal injury; contact the notifier telling them the reasons why the gas event does not meet these definitions within 3 working days of the decision. 

STAGE 2 – Gas Event Initial Assessment

Step 2.1

If the gas event is:

then check COIN for any related records.

If a related record:

Step 2.2

If the gas event is a gas concern from:

then check COIN for any related records

If related record:

Performance Standard
within one working day of receipt or immediately where there is an obvious risk of serious personal injury

STAGE 3 – Gas Incidents [notifiable under GSMR r. 7(16) or RIDDOR 11(1)]

Step 3.1

Refer gas incident to the PI in the first instance

Step 3.2 [PI Action]

For fatalities, if:

Performance Standard
within 3 working days of receipt

PI to notify the police and the coroner that no HSE investigation will take place

Performance Standard
within 3 working days of receipt

Step 3.3

If the gas event has not led to a fatality, loss of consciousness or a person having been taken to hospital but there is evidence that a gas fitting was dangerous:

Performance standard
within one working day of receipt

Step 3.4 [PI Action]

If a dutyholder can be identified and:

If the gas event is to be investigated
then the PI should:

Performance Standard
within 2 working days of receipt

Step 3.5 [Investigating Inspector Action]

The Investigating Inspector should:

If the cause of:

cannot be linked to a dutyholder
then:

Performance standard
within 5 working days of receipt

STAGE 4 – Dangerous Gas Fittings [notifiable under RIDDOR 11(2)]

Step 4.1

If the report:

Performance standard
within 2 working days of receipt

Step 4.2

If the condition of the fitting:

Performance standard
within 5 working days of receipt

Step 4.3

If the property is:

If the LGSR is:

Performance standard
within 5 working days of receipt request LGSR (5 working days to respond).

STAGE 5 – Concern About Alleged Unregistered Gas Fitter Or Work Beyond Competence Declared On Registered Engineer’s Gas Safe ID

Step 5.1

If a concern about an unregistered fitter is received then check if they are registered with Gas Safe Register for the period and scope of work carried out

Performance standard
immediately or within one working day of receipt

Step 5.2

If:

If:

Performance standard
within 3 working days of receipt

Step 5.3

If:

Performance standard
within 5 working days of receipt

If:

Performance standard
within 3 working days of receipt

STAGE 6 – Concern About Lack Of Landlord Gas Safety Record (LGSR)

Step 6.1

A concern about lack of an LGSR is received.

If there are no details of the landlord or managing agent
then:

Performance standard
within 2 working days of receipt

Step 6.2

If there is previous history on the landlord or managing agent in COIN or other records
then:

Performance standard
within 3 working days of receipt

If there is no previous history on the landlord or managing agent in COIN or other records
then simultaneously:

Performance standard
within 4 working days of receipt enquire if tenant is willing to provide written confirmation (5 working days to respond);
within 5 working days of receipt, request LGSR from landlord (5 working days to respond)

Step 6.3

If the landlord fails to respond then:

Performance standard
within 10 working days of receipt, chase landlord by phone/email (3 working days to respond)

If the LGSR is received at any point onwards and is authentic then:

Step 6.4

If the tenant has failed to respond
then:

Performance standard
within 10 working days of receipt, chase tenant by phone/email (3 working days to respond)

After chasing the tenant if:

then:

Step 6.5

After chasing the landlord, if:

Updated 2014-02-19