OC 1 / 8 Appendix 2, specimen letter for first enquiry of employer this letter may be used by all except OSD)

Dear

Employers’ Liability (Compulsory Insurance) Act 1969

I am an inspector authorised under section 4(2)(b) of the Employers’ Liability (Compulsory Insurance) Act 1969. Under the Act you, (if you are an employer - there are some exemptions), must take out and maintain an approved insurance policy against liability for bodily injury or disease sustained by your employees in the course of their employment. You must also display one or more copies of the certificate of insurance at each place of business at which you employ.

I have the power to inspect your policy or require production of the certificate of insurance. However, in order to demonstrate compliance, it would be helpful if you would voluntarily send me a copy of your current insurance certificate or state the reason why you do not have a policy and certificate. Your response should be sent to me at the address shown on this letter.

If you fail to reply voluntarily by the [DATE], you will receive a formal notice to produce and or a visit to inspect your policy of insurance at your place of business.

The enclosed information leaflets explain the requirements of the Act and associated regulations. If you are in any doubt about the contents of this letter or what you must do to comply please contact me by phone and I will be happy to explain.

Yours

Enclosures:

HSE 40 ELCI - Guide for Employers
HSE 39 ELCI - Guide for Employees