Table Of Contents

What is this form for?

Many costs can arise from an incident. This form helps you to work out what they are for your organisation. It lists what the costs can include, but there may be others as well.

The form is designed to be relevant for as many incidents as possible. Not every cost listed will apply for every incident. Ignore those you do not believe to have arisen. But be careful you don't exclude any relevant costs. If you do you will underestimate the true costs of the incident.

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What can I do with the form?

You can preview the form to see what it contains. If you wish to view the form now please click here.

You can print a blank copy of the form if you wish to look at it offline or complete it by hand. There are two versions of the form you can print:

1. the form contained in the leaflet which accompanies this website. This form is in a .pdf format. If you wish to print this version now, please click here;
   
   
2. the online form. This is an expanded version of that contained in the leaflet. It also allows you to:
• record the hourly rate you may use to determine costs;
• show those costs which you have estimated; and
• record additional information about the incident.

If you wish to view the online version now, please click here.

If you wish to print the online version now, please click here.

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How to complete the form

For each cost you need to consider whether it is relevant. If it is not relevant, ignore it.

If it is relevant, you can do one of two things:

• you can enter the total amount for this cost directly onto the form; or
• if you do not know the total cost, but you do know how much time was involved you can record this instead.

Some of the times should be recorded in hours, while others should be in days. The form indicates which to use.

If you record the time spent, you also need to record the hourly or daily rate for the cost. Some of the costs allow you to use an average value from a reference table for these, otherwise you have to input your own.

The costs which have reference data are shown by on the right hand side of the costs column. Click on the on the form to display the table.

As you enter your information, the form will automatically be updated. You will see this on screen.

After you have entered all your information, you can preview the report before printing it. To do this, click on the ‘print preview’ button at the bottom of the form.

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Online help when completing the form

The online form has some built in information to assist you to complete it. For helpful information for a costing, click the icon where available and a help box will pop up. To close the help box either:

• click elsewhere on the form;
• click the close link on the help box; or
• press the Escape key.

Some of the costs have indicative values to assist you. These are shown by where available. Clicking on this opens a pop up data box with a list of possible values and descriptions. The options available to you are:

• click on a value and this will be automatically entered into the relevant input box;
• click the close link on the help box; or
• press the Escape key.

All three options will close the data box.

NB You must close the help or data boxes before continuing

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What do I need to do before completing the form?

At present you cannot save the form online. You need to complete it in one go or print out the part completed version. However, if you do this, you will need to re-enter the data next time. You should give yourself sufficient time to complete the form and we suggest you have your costs to hand.

We think it should take you about 10-15 minutes to complete the form.

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Handy Hints

If this is the first time you have used the form, we suggest you look at it (and the online help) before completing it. You will then know what information you need to provide.

Also, you may wish to look at and make note of the reference data that you will use. This will save you time later on.

You may also wish to write down the costs you already know to save you time looking for them.

It is useful, where you can, to record the costs as soon as possible after an incident happens and while you are investigating what went wrong. You may want to use a blank copy of the form to assist you.

For each type of cost, consider all the costs involving:

• people;
• premises;
• plant, equipment and substances; and
• procedures.

That way you will ensure you don't leave anything out.

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Sending the completed form to HSE

We would like you to send us a copy of your completed form so we can increase our information on incident costs. This will help us to provide you with more accurate data on them. We would also like to display copies of completed forms on this website to share the information. This will only happen with your cooperation.

Any material used will be shown anonymously, unless you tell that you wish to be named.

All information sent to us will be held in the strictest confidence and only used for updating this website. HSE will not use the information for any other purpose, nor disclose it to any third party.

If you choose to share your completed form with us, we will also need some contact details to check the case study is genuine. This information will not be used for any other purpose. If you wish to know more about sending your form to us, please click here.

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Downloadable calculator software

If you want to use the annual accident costs calculator offline, we have provided a version you can download onto your computer. This has exactly the same functionality as the online version.

There are two ways to download the software. Either:

1. load the HTML browser file onto your computer; or
2. download a zipped version of all three calculators in this website.

HTML version

When you have downloaded the file to your computer, double click on the html file to open it in your standard web browser.

To download the file now, please click here.

Zipped version

In the zipped file you will get the:

• Annual accidents calculator;
• Ill-health calculator;
• Incident cost calculator

After extracting the files to your chosen destination, double click on the required html file to open it in your standard web browser.

To download the zipped files now, please click here.

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Other Links

Home Page
Incident Cost Calculator