Do you have any information on how to compile a health and safety policy?

By law (Health and Safety at Work etc Act 1974 section 2(3)) if you employ five or more people you must have a written health and safety policy.

This contains your statement of general policy on health and safety at work and the organisation and arrangements in place for putting that policy into practice.

This document contains a statement of general policy based on your legal duties under the Health and Safety at Work Act 1974. It then contains sections in which to record your organisational responsibilities and your arrangements to ensure the health and safety of your employees. The document also contains notes and references for further information. It may also be used as a template in order for you to develop your own policy.

1. The leaflet outlines the following areas to be covered in the statement
2. Health and safety policy statement - Statement of general policy, signed and dated
3. Responsibilities - overall, day-to-day, specific areas
4. Health and safety risks - what they are, action needed to remove / control, who is responsible, time for review
5. Consultation with employees - who are the employee representatives, who provides
   consultation
6. Safe plant and equipment - who is responsible for identifying when maintenance is needed, who draws up maintenance procedures, who to report problems to, who purchases new equipment
7. Safe handling and use of substances - who identifies hazardous substances, who is
   responsible for undertaking COSHH assessments, informing employees, reviewing assessments
8. Information, instruction and supervision - where is the Health and Safety Law Poster
   displayed or who issues the equivalent leaflets, who supervises and trains new recruits and young workers
9. Competency for tasks and training - who provides induction training, job specific training, keeps training records
10. Accidents, first aid and work related ill health - who requires, arranges and keep records of health surveillance, where is the first aid equipment stored, who is the appointed person / first aider, who keeps records, who reports under RIDDOR
11. Monitoring - who monitors conditions and safe working practices, who investigates accidents and work related sickness
12. Emergency procedures - who carries out fire risk assessments, how often are the following are checked: escape routes, fire extinguishers, alarms, evacuation procedures.

The policy statement should be reviewed and possibly revised in the light of experience, or because of operational or organisational changes. It is useful to review the policy regularly (e.g. annually).