What to do when submitting your application

Information to be submitted

For each product approval, you must complete a FEPA 1 application form and also submit the following information:

• A copy of the draft label (this may be submitted at a later stage of the process)
• A letter of Access if required (this is to enable HSE to access data to support the product approval)
• Safety Data Sheets (SDS) for all of the non-active substances
• An up-to-date manufacturer's technical specification for each active ingredient included in the product.
• A letter of intent to supply from the manufacturer of the active substance.

How to help us to help you

We ask that applicants pay particular attention to the following information which is required as part of your application for approval:

• Packaging details
  In addition to the pack size we also require a description of the packaging material, eg Polypropylene Co-Polymer tub with snap on lid containing 500g of product.
• IUPAC name, CAS number and Safety Data Sheet
  On application, please provide the IUPAC name for each of the non-active ingredients along with their CAS number and the safety data sheet (SDS).
• Formulation details
  Within the formulation details, it is unnecessary to split the active and non-active ingredients into their component parts, eg taking the water out and listing it separately. It is sufficient to state: Active ingredient (supplied as 70% aqueous solution in deionised water) at 75% w/w.
• Application/coverage/residue/discharge rate details
  It is vital that application/coverage/residue/discharge rate details are included in your application form. In the case of antifoulings, the service life should also be included, eg typical length of time between repainting.

The draft label

When applying for approval, you must submit a draft label. We have produced a guidance document, which lists all the points that applicant’s should consider when creating their product label to ensure that it reflects the approval conditions stipulated for the product.

The layout of the label is also important; an example of a specimen label is provided for information purposes only [35kb].

NB

From July 2004 all biocidal and plant protection products (including non-agricultural pesticides) have to have labels reflecting the conditions of their COPR Approval, and be classified and labelled according to the criteria set out in the latest version of the Dangerous Preparations Directive (99/45/EC).

This Directive is implemented in the UK through the Chemicals (Hazard Information and Packaging for Supply) Regulations 2002, more commonly known as CHIP 3.

Further details on classification and labelling can be found at: www.hse.gov.uk/chip

There should be one final label for each separate user group. Your final label should be designed and set out such that it complies with the relevant labelling requirements, and reflects the approval conditions stipulated for the product. Joint amateur and professional labelling is possible under certain circumstances; please contact us for further details and guidance. It is your responsibility to ensure that your label complies with all appropriate legislation

After completing the application form

After you have completed both the FEPA 1 and a draft label, please send all pages to HSE.