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Certificates of Free Sale & Export Statements

A Certificate of Free Sale (CFS) is an attestation that a biocidal product complies with the relevant biocide legislation and may be freely sold in the UK, and can be exported to countries which may not have their own regulatory regimes. Some biocidal products are also referred to as non-agricultural pesticide products.

The certificate allows for additional information to be added such as manufacturing sites, exporter, distributor etc. This information is optional at the request of the exporter, but can only be placed under the section that reads ‘The following information has been supplied by the applicant to the Health and Safety Executive’.

Certificates are embossed with the official HSE seal and issued within three working days of notice. The certificate of free sale is usually required for export of biocidal products to non-EU countries only. HSE does not currently issue a certificate of free sale to export between countries within the EU.

Types of Certificate/Statement which can be issued

HSE can issue Certificates of Free Sale for products under two different sets of regulations, i.e. Control of Pesticide Regulations (COPR) Products & Biocidal Products Regulations (BPR). There are different types of documents which HSE can issue, including “export only” statements which will contain information that has not been verified by HSE.

Certificates of Free Sale for Biocidal products which do not fall under either of these regulations can be obtained from the relevant UK Government Department or the Department for International Trade (DIT). Contact details are provided at the bottom of the page.

Certificates for Plant Protection products (sometimes referred to as agricultural pesticide products) can be obtained from the HSE York office. Contact details are provided below:

Control of Pesticides Regulations (COPR) Certificates of Free Sale

HSE can provide one Certificate of Free Sale (CFS) for products regulated under the COPR Regulations to assist in the export process with non EU countries.

  1. For products which have been approved under the COPR Regs and which have Current UK Approval we can issue a CFS for a “COPR Product” with the wording as below: “It is hereby certified that the following product is approved under The Control of Pesticides Regulations 1986 (as amended) and may be lawfully sold (stored, supplied, used or advertised) in the United Kingdom” - Template A

Control of Pesticides Regulations (COPR) Export Statements

CRD can provide three different export statements for products/active regulated under the COPR Regulations to assist in the export process with non EU countries.

  1. For products which would be regulated under COPR but do not have approval we can issue an export statement for “COPR – Product for Export only” with the wording as below. This statement will contain information that has not been verified by HSE.
    “This is to confirm that non-agricultural pesticide products intended for lawful advertisement, sale, supply, storage and use in the United Kingdom require approval under The Control of Pesticides Regulations 1986 (as amended). Non-agricultural pesticide products intended solely for export do not require such approval by virtue of section 3(2)(i)(ii) of these regulations. The product listed on this statement has not been approved for advertisement, sale, supply, storage or use in the United Kingdom.” – Template B
  2. For the export of an active substance under the COPR Regs, we can issue an export statement for “COPR- Active Ingredient” with the wording as below:
    “This is to confirm that the following non-agricultural pesticide active ingredients are present in products approved under the Control of Pesticides Regulations 1986 (as amended) and such products may be lawfully sold (stored, supplied, used or advertised) in the United Kingdom. This statement covers (1) active ingredient(s).” - Template C
  3. For the export of an active substance (raw materials) where the active substance is not authorised under the Control of Pesticides Regulations 1986 (as amended) for use in products in the UK, we can issue an export statement for the active with the wording as below. This statement will contain information that has not been verified by HSE.
    “This is to confirm that non-agricultural pesticide products intended for lawful advertisement, sale, supply, storage and use in the United Kingdom require approval under the Control of Pesticides Regulations 1986 (as amended). Non-agricultural pesticide products intended solely for export do not require such approval. The active substance listed on this statement is not present as an active ingredient in products approved under the Control of Pesticides Regulations.” – Template D

Biocidal Products Regulations (BPR) Certificates of Free Sale

HSE can provide three different Certificates of free Sale (CFS) for products/actives regulated under the BPR Regulations to assist in the export process with non EU countries. The approval date of the Active Substance (A.S.) can be ascertained by accessing the European Chemicals Agency actives database

  1. For products which have been authorised under the BPR Regs and which still remain current we can issue a CFS for a “BPR Biocidal Product” with the wording as below:
    “It is hereby certified that the following biocidal product is authorised under the EU Biocidal Products Regulation 528/2012 (EU BPR) and can be freely made available on the market in the United Kingdom”. – Template E
  2. For products which have not yet been authorised under the BPR Regs but an application has been submitted via R4BP3 and is currently being evaluated we can issue a CFS for a “BPR Biocidal Product (Actives Approved and Product Application being assessed)” with the wording as below:
    “It is hereby certified that the following biocidal product can be freely made available on the market in the United Kingdom under the EU Biocidal Products Regulation 528/2012 (EU BPR).” – Template F
  3. For products which have not yet been approved under the BPR Regs and an application has not been submitted via R4BP3 we can only issue a CFS if the request is made within 180 days of the BPR Approval Date of the Active substance. If this is the case we can issue a CFS for a “BPR (Actives Approved but no Product Application has been made)” with the wording below: “It is hereby certified that the following biocidal product can be freely made available on the market in the United Kingdom under the EU Biocidal Products Regulation 528/2012 (EU BPR) until dd/mm/yyyy”. Template G

Biocidal Products Regulations (BPR) Export Statements

CRD can provide three different statements for products/actives regulated under the BPR Regulations to assist in the export process with non EU countries. The approval date of the Active Substance (A.S.) can be ascertained by accessing the European Chemicals Agency actives database

  1. If the request is for an active ingredient under the BPR Regs we can issue an export statement for “BPR- Active Substance” with the wording as below:
    “It is hereby confirmed that the following biocidal active substance is present in biocidal products that can be freely made available on the market in the United Kingdom under the EU Biocidal Products Regulation 528/2012 (EU BPR). This certificate covers 1 (one) active substance only”. – Template H
  2. For products which would be regulated under the BPR Regs but do not have authorisation we can issue an export statement for “BPR – Product for Export only” with the wording as below. This statement will contain information that has not been verified by HSE.
    “This is to confirm that biocidal products intended to be freely made available on the market in the United Kingdom require authorisation under the EU Biocidal Products Regulation 528/2012 (EU BPR). Biocidal products intended solely for export do not require such authorisation. The product listed on this statement has not been authorised to be made available on the market in the United Kingdom.” – Template I
  3. For the export of an active substance (raw materials) where the active substance is not approved under the BPR Regs for use in products in the UK, we can issue an export statement for the active with the wording as below. This statement will contain information that has not been verified by HSE.
    “This is to confirm that biocidal products intended for lawful sale, distribution, storage and use in the United Kingdom require authorisation under the EU Biocidal Products Regulation 528/2012 (EU BPR). Biocidal products or active substances intended solely for export do not require such authorisation. The active substance listed on this statement is not present as an active substance in products that can be legally made available on the market in the United Kingdom.” – Template J

The certificate allows for additional information to be added such as manufacturing sites, exporter, distributor etc. This information is optional at the request of the exporter, and can only be placed under the section that reads ‘The following information has been supplied to the Health and Safety Executive, by the Applicant’, as this information cannot be verified. Statements will also carry the official HSE seal and will be issued within three working days of notice.

How to Apply

Please use the relevant templates. Complete the required information and attach the document to an e-mail to the following e-mail addresses:

Your request must also include:

Remember to complete all the information you wish to appear on the document, above and below the statement that reads ‘The following information has been supplied by the applicant and has not been verified by the Health and Safety Executive.’

Certificates for Plant Protection pesticide products contact CRD (York Office)

By email: PARM@hse.gov.uk or by post to:
Pesticides Delivery Team Chemicals Regulation Division
Health and Safety Executive
Mallard House
Kings Pool
3 Peasholme Green
York, YO1 7PX

Certificates for anything other than Biocidal Products or Plant Protection Products contact the Department for International Trade (DIT):

By email: enquiries.ilb@trade.gsi.gov.uk

Updated 2018-07-24